Traveling for Business? Here’s What You Can Deduct

Traveling for business can be an exciting and rewarding experience, but it can also come with its fair share of expenses. The good news is that many of these expenses are tax-deductible, which means you can save money and reduce your overall tax liability. In this post, we will explore the various deductions available to business travelers, helping you make the most of your travel expenses. 

1. Transportation: When it comes to transportation, you can deduct the costs of getting to and from your business destination. This includes airfare, train or bus tickets, and even mileage if you’re driving your own vehicle. However, it’s important to note that if you extend your trip for personal reasons, you can only deduct the expenses that are directly related to your business activities. 
2. Accommodations: The cost of accommodations during your business trip is also deductible. Whether you stay in a hotel, rental property, or even a long-term stay facility, you can include these expenses as part of your deduction. Be sure to keep all receipts and documentation to support your claim. 
3. Meals and Entertainment: While you’re away on business, you still need to eat. Fortunately, you can deduct 50% of your meals and entertainment expenses, as long as they are directly related to your business activities. Keep in mind that you should retain receipts and record the purpose and attendees of any meals or entertainment events. 
4. Business Supplies and Equipment: If you purchase any business-related supplies or equipment during your trip, such as a laptop or office supplies, you can deduct these expenses. It’s important to keep detailed records of the items purchased, including receipts and proof of payment. 
5. Communication Expenses: In today’s interconnected world, staying in touch while traveling for business is essential. You can deduct expenses for phone calls, internet usage, and fax services that are necessary for your business activities. This includes both the cost of the service and any equipment required, such as a mobile phone or laptop. 
6. Conference and Seminar Fees: Attending conferences, seminars, and workshops related to your business is a great way to expand your knowledge and network with industry professionals. The registration fees, as well as any travel and accommodation expenses incurred, can be deducted as long as the event is directly related to your business. 
7. Business-related Insurance: If you have business-related insurance, such as travel insurance or liability insurance, you can deduct the premiums paid for these policies. It’s important to note that personal insurance policies cannot be deducted unless they are used partially for business purposes. 

MKS&H can Help Your Business Handles Tax Deductions 

Traveling for business can be an exciting opportunity to grow your business and expand your professional network. By taking advantage of the tax deductions available, you can significantly reduce your overall travel expenses. Remember to keep detailed records, including receipts and documentation, to support your deductions in case of an audit. Consult with a tax professional or accountant to ensure you understand all the specific rules and regulations regarding business travel deductions in your jurisdiction.  

About MKS&H: McLean, Koehler, Sparks & Hammond (MKS&H) is a professional service firm with offices in Hunt Valley and Frederick. MKS&H helps owners and organizational leaders become more successful by putting complex financial data into truly meaningful context. But deeper than dollars and data, our focus is on developing an understanding of you, your culture and your business goals. This approach enables our clients to achieve their greatest potential. 

Like what you read? Sign-up for our C-Suite Spotlight Program.